WOMEX – Worldwide Music Expo – is the most international and culturally diverse music meeting in the world and the biggest conference of the global music scene, featuring a trade fair, talks, films and showcase concerts. Each October, over 2,500 professionals, including more than 260 performing artists, gather from over 100 countries, making WOMEX the leading networking platform for the global music industry.
virtualWOMEX is an account-based platform and professionals' database associated with WOMEX – Worldwide Music Expo, giving you access to profiles of more than 13,000 international music companies and over 24,000 delegates including a contact function for WOMEX participants. With a yearly subscription you can:
Please contact us via virtual@womex.com.
Check the WOMEX website for information about the upcoming edition.
To register for virtualWOMEX, please use this registration form.
No, all fully registered delegates of the WOMEX event automatically receive free access to virtualWOMEX services for the duration of one year from the date of registration payment/confirmation.
The account on womex.com and membership for virtualWOMEX are established (or updated, if it was created before) upon registration confirmation by default, and virtualWOMEX profiles for the company and any delegate(s) registered via the same account are created automatically.
Visibility in virtualWOMEX is optional; WOMEX delegates who choose not to be published in virtualWOMEX can only make limited use of the platform and will not be visible on the Who is Coming list and WOMEX App.
Exception: A student registration does not include access to virtualWOMEX profiles or services (no visibility on WOMEX' websites, App or listings).
virtualWOMEX profiles for company and delegates registered via the same account are also displayed on the Who is Coming List and WOMEX App.
Yes. virtualWOMEX is open to everybody who would like to access the database and network with WOMEX delegates and other global music professionals. All interested parties can register for virtualWOMEX or extend their existing account without participating in WOMEX itself.
Once your registration for WOMEX (or virtualWOMEX only) has been confirmed, you will receive login details via email.
Since the site's structure is company account based, all delegates registered via the same company share access to the same account and company profile, but receive an individual login and profile on virtualWOMEX.
The „Registration confirmation” email is sent to the company business address. It contains a summary of all registration details and includes login details (username and password) for all delegates registered for the event via the same account. In case a delegate has already received a set of login details for their profile in the past, the email will mention „password: as saved in account at previous login“.
If a delegate’s personal email address was entered during registration, a direct message titled „Your virtualWOMEX account“ will be sent to the personal email address as well, informing about the account validation and containing the username and a link for password retrieval.
Go to www.womex.com and click on the “login” button on the top right hand corner of the screen. After logging in, click on the “MyWOMEX” button on the top right hand corner of the screen, to reach your personal landing page in your company account.
Since the site‘s structure is company account based, all delegates registered via the same company share access to the same account and company profile, but receive an individual login and profile on virtualWOMEX.
Once you are logged in to the account on womex.com, click on the “MyWOMEX” button on the top right hand corner of the screen, to reach your personal landing page.
Select on “edit my company data” or “edit my delegate data” from the multi-coloured menu on the right hand side of the screen. Follow the steps to edit and upload details. Please make sure to complete the step “save” at the end of the process, for any changes to be saved.
If you are already registered for an upcoming edition of WOMEX, the details affecting your registration form will appear in grey, and you have to access and update the registration form in order to make changes.
Since the site‘s structure is company account based, all delegates registered via the same company share access to the same account and company profile, but receive an individual login and profile on virtualWOMEX.
You can personalize your company and delegate profile(s) via your virtualWOMEX account:
Log in to your virtualWOMEX account. On the 'MyWOMEX' landing page, click on 'edit company data' in the menu on the right. You can upload your logo in the fifth step of editing. Make sure to complete the final step “save” at the end of the process to save any changes.
Log in to your virtualWOMEX account. On the 'MyWOMEX' landing page, click on “publish new artist” or “publish new record” in the menu on the right.
Alternatively, when you are looking at the artist or record section, you will find the option “publish new artist” or “publish new record” on the right side of the section header.
Please remember to click on “publish” after you add a new item or make any changes.
The “Artists” section is a mix of official WOMEX artists/records and updates from the larger community.
Yes you can. When you select “publish new artist” or “publish new record”, you can add “links and media” in the sixth step of editing.
Log in to your virtualWOMEX account. On the 'MyWOMEX' landing page, click on “publish new news article” or “publish new event” in the menu on the right.
Alternatively, when you are looking at the news or events section, you will find the option “publish new news article” or “publish new event” on the right side of the section header.
Please make sure to click on “publish” after you add a new item and make any changes.
This section is a mix of official WOMEX news/events and updates from the larger community.
The On Demand section gives access to exclusive online content throughout the year, including conference sessions recorded or films shown during the WOMEX on-site event. It provides an opportunity for active virtualWOMEX members who could not attend the event in person or those who want to revisit content to do so at their convenience.
There are several ways to search the virtualWOMEX database. You can use the “search” or the “advanced search” function and filter results depending on your interests.
Log in to your virtualWOMEX account. On the 'MyWOMEX' landing page, click on “Search” at the top right corner to open the search menu.
To do a simple keyword search, type in a keyword and hit enter or “search” to browse the entire database. Results can be filtered by category.
The advanced search will allow you to search and filter results in more detail, for example by activities, region or year of WOMEX participation.
Alternatively, click on any category (except on demand) in the top menu to open the respective section, and enter a keyword to search within this category.
There are several options to view listings of those delegates / companies confirmed for participation in the current edition of WOMEX.
Log in to your virtualWOMEX account and click on “delegates” in the top menu. On the next page, you can select to view all delegates fully registered for the current edition of WOMEX, or to view delegates filtered by initial letter of the surname or by the country their company is based in.
Click on “Companies” in the top menu. On the next page, you can select to view all Companies fully registered for the current edition of WOMEX with one more delegates, or to view those Companies who are also exhibiting at the Trade Fair.
Alternatively, click on “Search” at the top right corner to open the search menu and click on advanced search. Select the applicable edition from the drop-down menu in the “delegate” section.
Throughout virtualWOMEX, any profiles of delegates / companies that are confirmed for participation in the current edition of WOMEX are marked with the year in the upper right corner of their profile picture.
Please note: only fully validated profiles of those who selected to be visible will appear.
You may also consult the Who is Coming List, that displays delegate name, company name and the country the company is based in.
Log in to your account. On the 'MyWOMEX' landing page, click on “Search” at the top right corner to open the search menu and click on advanced search. Select the applicable edition from the drop-down menu in the “delegate” section.
Once you are logged in to your account, you have the following options to contact other delegates:
The direct messaging feature allows virtualWOMEX and WOMEX delegates to exchange messages directly via their virtualWOMEX profile or the WOMEX event App if both are registered for the event.
Click on „Messages“ in the top right menu to open the direct messaging feature. You will find all members you have previously exchanged messages with on the left hand side, with the most recent at the top of the list. Click on a member to open the conversation. In the section on the right, you will see previous messages exchanged with this delegate, and a box to write your message.
You can add a new conversation by clicking the “Contact person” button on any delegate profile, or by opening the messenger while viewing a delegate profile, this delegate will automatically appear in the messenger as well.
For any messages sent via the messenger, a notification will be sent by email as well, either to the personal email address provided by the delegate, or, in case they have not provided one, they will be forwarded to the main business address provided for the company.
The messenger is also accessible via the WOMEX App, allowing you to chat directly with other WOMEX event delegates. It is not required to enter a personal email address in order to use the direct messaging feature via WOMEX App. virtualWOMEX-only members cannot use the WOMEX App to chat with event delegates.
Please note that if a person or company is set to be invisible in virtualWOMEX, they cannot contact delegates via the messaging feature.
Visibility in virtualWOMEX (company and person profiles) depends on your company and delegate privacy settings. In case of WOMEX event registration, you can choose to not publish your profiles during the online registration, in which case you cannot publish articles, contact other delegates, and only make limited use of the platform.
Required business contact details (company address, phone number, email address) are not visible by default in case of new registrations. A neutral „contact“ button appears on the profile, to email the company or person. To make contact details visible to fully registered and logged in virtualWOMEX members visibility settings can be changed by the user after the account has been activated. Existing user settings are saved in the account.
For WOMEX event delegates who have chosen to publish their details in virtualWOMEX, information about your participation may be reflected to some extent in the following publicly visible attendance lists: virtualWOMEX, the Who is Coming list, the WOMEX App and the WOMEX Guide (See the question: “Will my virtualWOMEX profile appear in an attendance list?” for more details.)
The following content is publicly visible to everyone browsing the internet: company profiles (contact details are subject to privacy settings), news, artists, records, and events posted by a registered virtualWOMEX user.
Information accessible only to registered virtualWOMEX users:
As of 2025, for data protection reasons, required business contact details (company address, phone number, email address) are not visible on virtualWOMEX by default in case of new registrations. Existing user settings are saved in the account. To edit the visibility of your details, please see the instructions at the question „How to make details of my profile visible and/or invisible?”
Visibility settings for the company and / or each delegate can be changed by the user after the account has been activated. Existing user settings are saved in the account.
Changing visibility of your Company address and business contacts: Please log in to your account. On the 'MyWOMEX' landing page, click on "Edit my company data" on the right-hand side.
In step 1, you can choose the visibility of your company address by selecting either "Yes, show address to other delegates" or "No, keep this private." Please click on "Next step" to proceed.
In step 2, in the business contact section, you can select whether your business email address and phone number should be visible to other delegates by choosing "Yes, show contact to other delegates" or if you want to keep them hidden, select "No, only show 'Contact' button." Notifications about messages received via the neutral contact button will be forwarded by email to the main business address listed for the company.To save all changes, please click “save” in the breadcrumbs or proceed through all six steps by clicking "Next step" at the bottom of each page, and at the end, click on "save company."
Changing visibility of your Company profile: To change visibility of the entire Company profile, click on „set private/public“ on your company profile or on the „MyWOMEX“ landing page. Please note that any delegate profiles associated with the company account will automatically become invisible as well. This will affect the Who is Coming list and WOMEX App, as well as the messaging feature.
Changing visibility of delegate details: The minimum information displayed on all delegate profiles is the delegate name and information on WOMEX attendance and participation history (if applicable). Information on pronouns and country of origin requested in the registration process are for statistics only and not displayed anywhere. Adding further personal information on your delegate profile (such as your phone number, email, job title, bio or social media handles) is optional and will be displayed.
To add your personal details on virtualWOMEX, log in to your account, go to the 'MyWOMEX' landing page, and click on "Edit my delegate data" in the right-hand menu. In the delegate data section, you can add or remove your personal details.To save all changes, please click “save” in the breadcrumbs or proceed through all five steps by clicking "Next step" at the bottom of each page, and at the end, click on "save delegate."
Keep in mind: for your person profile and the personal details to be public, the company account must be selected to be published and visible on virtualWOMEX.
Changing visibility of a delegate profile: To change visibility of the entire delegate profile, click on „set private/public“ on your delegate profile or on the „MyWOMEX“ landing page. Please note that this will affect visibility the Who is Coming list and WOMEX App, as well as the messaging feature.
Please note that if you have added or removed information from your virtualWOMEX public profile(s), it may take some time for search engines to update their results and reflect these changes. The WOMEX team has no influence over this process.
If you register for virtualWOMEX only, your profiles will appear on the virtualWOMEX company and delegate pages.
The link to your virtualWOMEX profiles will subsequently appear as search engine results on the web.
If you register for an upcoming edition of WOMEX, and agree to having your information published on WOMEX’ websites during the registration process, virtualWOMEX information will be visible on the pages mentioned above. In addition, information about your participation will be mirrored to some extent on the following, publicly visible attendance lists:
Exception: A student registration does not include access to virtualWOMEX profiles or services (no visibility on WOMEX‘ websites, App or listings)
WOMEX delegates who choose not to be public in virtualWOMEX can only make limited use of the platform and will not be visible on the Who is Coming list and WOMEX App.
Yes, when you register for WOMEX or virtualWOMEX you are given privacy options including if you want to display your company address, general business contact details or delegate contact details in virtualWOMEX to other registered delegates, or if you want to keep them private.
When you register for an upcoming edition of WOMEX, you can also choose to not be visible in virtualWOMEX and connected listings (Who is Coming list and WOMEX Guide and App) altogether. WOMEX delegates who choose not to be published in virtualWOMEX can only make limited use of the platform.
To edit the visibility of your profiles later, please see the instructions at the question „How to make details of my profile visible and/or invisible?“
For any name related changes please contact virtual@womex.com.
After your registration has been submitted and confirmed, it is not possible to change a company or delegate name on your own.
You can request a password reset link by clicking Forgot your password? in the login form.
Please contact us via virtual@womex.com and we will do it for you.
Please note that it may take some time for search engines to update their results and reflect these changes. The WOMEX team has no influence over this process.
Please contact us via virtual@womex.com and we will do it for you.
Please note that it may take some time for search engines to update their results and reflect these changes. The WOMEX team has no influence over this process.
Please check your spam folder first.
Your virtualWOMEX login details are created and sent to you after we have confirmed your registration.
Please note: on occasion, it can take several days before a registration is confirmed. An account will be fully validated only after the full payment was received.
The „Registration confirmation” email is sent to the company business address. It contains a summary of all registration details and includes login details (username and password) for all delegates registered for the event via the same account.
If a delegate’s personal email address was entered during registration, a direct message titled „Your virtualWOMEX account“ will be sent to the personal email address as well, informing about the account validation and containing the username as well as a link for password retrieval.
If your registration was received but not confirmed for several days, or if you know your registration is already confirmed but you have not received any email, please contact us via virtual@womex.com.
Even if your account has expired, you can still log in to access your registration information, download invoices, edit basic details like your business contacts, to extend your account or to register for an upcoming edition of WOMEX. You can also still be contacted by users with a currently valid account.
In order to contact other members via the email form or messenger, see contact information (if published), post records, artists, etc., and to access exclusive content, you need to extend your virtualWOMEX account for another year.
The information published on virtualWOMEX will remain visible unless you ask us to remove it.
